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Bookkeeping for Consultants

Bookkeeping for Independent Consultants

You bill by project and retainer, run a home office, and juggle a handful of clients at once. We keep the books behind all of it clean in QuickBooks Online, so you always know what you earned, what you can write off, and what you owe.

Book a free consultation Call (613) 410-8202

★★★★★ 5.0 from 80+ Google reviews

Bookkeeping in QuickBooks Online for an independent consultant in Ottawa

Built for how consultants work

Books that keep up with project and retainer income

Consulting revenue rarely arrives in a tidy line. One month is a fixed retainer, the next is a milestone invoice, and the one after that is a rush project billed at the end. We set up your QuickBooks Online so every dollar is tracked to the right client and engagement, your invoices go out on time, and your income and expenses are always current. That is the foundation for our full bookkeeping services, tailored to independent consultants and professional service providers across Canada.

What we track for you

Your consulting books, handled end to end

Project and retainer income

Every invoice matched to the right client and engagement, so revenue is never a guess.

Home office expenses

The portion of your home costs that supports your work, captured and categorized correctly.

Invoicing in QuickBooks Online

Clean, branded invoices sent from QBO, with payments tracked so you know who still owes you.

HST and GST tracking

Sales tax you collect and pay tracked all year, so filing is a summary, not a scramble.

Bank and card reconciliation

Business accounts matched to your books every month, with personal and business kept apart.

Financial reporting

Clear monthly numbers on profit, cash, and margins. See our financial reporting.

Receipt and invoice storage

Digital records kept and organized for every claim. See receipt and invoice storage.

Year round, not year end

Books kept current every month, so nothing piles up and tax time is calm.

See what clean books would look like

Why consultants choose us

Bookkeeping that fits a solo practice

We run everything in QuickBooks Online

QuickBooks Online is the only platform we work in. If you are on spreadsheets or another tool, we onboard you and switch you over, so your invoicing, expenses, and reporting all live in one place.

Fully virtual, no drop offs

Everything runs online with secure digital records. There is nothing to print, mail, or drop off. You share documents digitally and we work from there, wherever you are in Canada.

We know how consultants bill

Retainers, milestones, fixed fee, and hourly work all get tracked the right way, so your reports reflect what each engagement actually earned.

Ready for tax season, all year

Clean books make filing straightforward. When it is time to file, our tax for consultants service picks up from books that are already in order.

Client reviews

Rated 5.0 by our clients on Google

    
 
 
         
   Robby Brown 
 
 
 
 Trustindex verifies that the original source of the review is Google. E-commerce can get complicated fast with fees and multiple payment platforms. Better Books Canada broke it down in a way that actually made sense. Reports arrive on time and highlight what needs attention. It’s been easier to focus on growth instead of trying to reconcile transactions late at night.
  
 
        
   Emily Tomlinson 
 
 
 
 Trustindex verifies that the original source of the review is Google. Books are current and organized. Makes day to day operations easier. Happy with the support!
  
 
        
   Ezekiel Luanda 
 
 
 
 Trustindex verifies that the original source of the review is Google. This firm is amazingly detail focused and client centric. I have been using them since the conception of my business and without their expertise and dedication to the numbers of it all I would not be able to flourish the way I am. Furthermore, Bashar is personable, patient, incredibly knowledgeable, timely, trustworthy, genuine and all around a total win to have on any team for financial services.
  
 
        
   Tatiana 
 
 
 
 Trustindex verifies that the original source of the review is Google. As a consultant working with federal clients in Ottawa, I needed someone who understood proper documentation and clean records. The team organized everything and set up consistent reporting so nothing slips through the cracks. It has saved hours every month. Things just feel under control now.
  
 
        
   wesley bailey 
 
 
 
 Trustindex verifies that the original source of the review is Google. Appreciate the consistency. Reports come in on time and make sense. That’s really all that was needed.
  
 
        
   Pierre Frederick 
 
 
 
 Trustindex verifies that the original source of the review is Google. Bashar is incredibly competent, knowledgeable and honest. He is not a bookkeeper that likes to meddle in grey areas. He has worked for the CRA and does everything he can to protect and inform his clients. He provides an incredible amount of value compared to the amount that he charges, and it’s truly been a pleasure working with him. I highly recommend Bashar if anyone is looking for bookkeeping services in Ottawa.
  
 
        
   Rehoboth Mubedi 
 
 
 
 Trustindex verifies that the original source of the review is Google. Professional and well-run business. Bashar was friendly, efficient, and knowledgeable, and the office was clean and easy to access. Everything was handled smoothly from start to finish. Highly recommend.
  
 
  
  
 
 
      Verified by Trustindex  Trustindex verified badge is the Universal Symbol of Trust. Only the greatest companies can get the verified badge who has a review score above 4.5, based on customer reviews over the past 12 months. Read more

$10M+

accounts managed

1,000+

months of books completed

offices across the Ottawa region

5.0

average Google rating

Let us take the books off your plate

Book a free 30 minute consultation. We will look at how you bill, set you up in QuickBooks Online, and keep your consulting books current from month one.

Book your free consultation

Help center

Bookkeeping FAQs for consultants

Yes. QuickBooks Online is the only platform we work in. If you are on spreadsheets or another tool, we onboard you and switch you over, so your project income, retainers, expenses, and reporting all live in one place.

We set up your books so each retainer, milestone, and fixed fee invoice is tracked to the right client and engagement. That way your reports show what every project actually earned, and revenue is never a rough guess.

Yes. Many consultants work from a home office, so we track the eligible portion of your home costs and keep the digital records that support the claim, ready for whoever prepares your return.

No. Everything is handled online with secure digital records, so there is nothing to print, mail, or drop off. You share your documents digitally and we work from there, anywhere in Canada, all inside QuickBooks Online.

Yes. We regularly bring behind books up to date. We reconcile your accounts, sort your income and expenses, and get you into a clean monthly rhythm in QuickBooks Online so nothing piles up again.

No. We have four offices across the Ottawa region and work with independent consultants and professional service providers throughout Canada using secure, cloud based tools. See the full range of industries we serve.

Locations

Find us across the Ottawa region

Downtown Ottawa

116 Albert St, Suites 200 & 300
Ottawa, ON K1P 5G3

(613) 410-8202

Kanata

1000 Innovation Dr, Suite 500
Ottawa, ON K2K 3E7

(613) 509-1309

Orleans

114 Chancery Crescent
Orleans, ON K4A 4N3

(613) 454-1399

Embrun

867 Notre-Dame St
Embrun, ON K0A 1W0

(613) 510-0230

Open Monday to Friday, 8AM to 8PM at every location.