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Bookkeeping Services

Receipt and Invoice Storage for Canadian Businesses

No more shoeboxes or lost receipts. We capture and store your receipts and invoices digitally, match them to transactions in QuickBooks Online, and keep everything organized and audit ready, so your records are always ready when you need them.

Book a free consultation Call (613) 410-8202

★★★★★ 5.0 from 80+ Google reviews

Receipts and invoices captured and stored digitally in QuickBooks Online for a Canadian business

Digital, virtual, organized

Every receipt and invoice, captured and stored digitally

Paper piles up, receipts fade, and come tax time the hunt begins. We put an end to that. Receipt and invoice storage means your source documents are captured and stored digitally, connected to QuickBooks Online, and matched to the transactions they belong to. The result is a clean, searchable set of records you can pull up in seconds, all handled virtually with no paper drop offs or pickups.

How it works

From paper pile to organized digital records

You send it in

Snap a photo or forward a receipt or invoice. Everything reaches us digitally, from anywhere in Canada.

We capture and store

Each document is captured and stored digitally, so the original is safe and easy to find later.

We match it in QBO

We connect each receipt and invoice to QuickBooks Online and match it to the right transaction.

You stay audit ready

Your records stay organized and complete, so you are ready if the CRA ever asks to see them.

What you get

Records that are ready before you need them

Receipts stored digitally

Every receipt captured and stored digitally, no shoebox and no fading paper.

Invoices matched in QBO

Bills and invoices connected to QuickBooks Online and matched to each transaction.

Search in seconds

Find any document fast when a client, supplier, or the CRA asks for it.

Audit ready records

Complete, organized records that support your filings and stand up to review.

Why it matters

The six year rule, handled for you

The CRA expects six years of records

In Canada, businesses generally have to keep their records and supporting documents for six years from the end of the last tax year they relate to. We keep your receipts and invoices organized digitally for that full window, so nothing goes missing. Learn more about the record keeping the CRA requires.

Clean records make clean books

When every source document is captured and matched, your books are accurate and your reports are trustworthy. Receipt and invoice storage works hand in hand with our bookkeeping services all year long.

Ready if the CRA comes knocking

An organized paper trail turns a stressful request into a simple export. See our guide on how to prepare for a CRA audit and why complete records matter.

Cleaner sales tax too

Stored invoices back up the input tax credits you claim, which keeps your HST and GST tracking accurate and easy to file.

Client reviews

Rated 5.0 by our clients on Google

    
 
 
         
   Robby Brown 
 
 
 
 Trustindex verifies that the original source of the review is Google. E-commerce can get complicated fast with fees and multiple payment platforms. Better Books Canada broke it down in a way that actually made sense. Reports arrive on time and highlight what needs attention. It’s been easier to focus on growth instead of trying to reconcile transactions late at night.
  
 
        
   Emily Tomlinson 
 
 
 
 Trustindex verifies that the original source of the review is Google. Books are current and organized. Makes day to day operations easier. Happy with the support!
  
 
        
   Ezekiel Luanda 
 
 
 
 Trustindex verifies that the original source of the review is Google. This firm is amazingly detail focused and client centric. I have been using them since the conception of my business and without their expertise and dedication to the numbers of it all I would not be able to flourish the way I am. Furthermore, Bashar is personable, patient, incredibly knowledgeable, timely, trustworthy, genuine and all around a total win to have on any team for financial services.
  
 
        
   Tatiana 
 
 
 
 Trustindex verifies that the original source of the review is Google. As a consultant working with federal clients in Ottawa, I needed someone who understood proper documentation and clean records. The team organized everything and set up consistent reporting so nothing slips through the cracks. It has saved hours every month. Things just feel under control now.
  
 
        
   wesley bailey 
 
 
 
 Trustindex verifies that the original source of the review is Google. Appreciate the consistency. Reports come in on time and make sense. That’s really all that was needed.
  
 
        
   Pierre Frederick 
 
 
 
 Trustindex verifies that the original source of the review is Google. Bashar is incredibly competent, knowledgeable and honest. He is not a bookkeeper that likes to meddle in grey areas. He has worked for the CRA and does everything he can to protect and inform his clients. He provides an incredible amount of value compared to the amount that he charges, and it’s truly been a pleasure working with him. I highly recommend Bashar if anyone is looking for bookkeeping services in Ottawa.
  
 
        
   Rehoboth Mubedi 
 
 
 
 Trustindex verifies that the original source of the review is Google. Professional and well-run business. Bashar was friendly, efficient, and knowledgeable, and the office was clean and easy to access. Everything was handled smoothly from start to finish. Highly recommend.
  
 
  
  
 
 
      Verified by Trustindex  Trustindex verified badge is the Universal Symbol of Trust. Only the greatest companies can get the verified badge who has a review score above 4.5, based on customer reviews over the past 12 months. Read more

$10M+

accounts managed

1,000+

months of books completed

years of records kept organized

5.0

average Google rating

Ready to ditch the shoebox for good?

Book a free consultation and we will show you how we capture, store, and match every receipt and invoice in QuickBooks Online, so your records are always ready.

Book your free consultation Call (613) 410-8202

Help center

Receipt and invoice storage FAQs

You send them to us digitally. Snap a photo of a paper receipt or forward an email invoice, and it reaches us wherever you are in Canada. We then capture and store each one digitally and connect it to QuickBooks Online. There are no paper drop offs or pickups.

In Canada, businesses generally have to keep their records and supporting documents for six years from the end of the last tax year they relate to, as set out by the CRA. We keep your receipts and invoices organized digitally across that full window so you stay covered.

Both. We store the source document itself, captured and stored digitally, and we match it to the transaction in QuickBooks Online. That way the amount in your books is always backed by the receipt or invoice behind it.

Because everything is organized and matched, pulling records is quick. You can find any document in seconds, and your books already line up with the source documents that support them. For more, read our guide on how to prepare for a CRA audit.

We work exclusively in QuickBooks Online and onboard clients onto it. Your receipts and invoices are captured, stored digitally, and connected to QuickBooks Online, so your source documents and your books live in one connected system.

No. We have four offices across the Ottawa region, and we work fully virtually with businesses throughout Canada using secure digital records and cloud based tools.

Record retention requirement confirmed with the Canada Revenue Agency: Where to keep your records, for how long and how to request permission to destroy them early.

Locations

Find us across the Ottawa region

Downtown Ottawa

116 Albert St, Suites 200 & 300
Ottawa, ON K1P 5G3

(613) 410-8202

Kanata

1000 Innovation Dr, Suite 500
Ottawa, ON K2K 3E7

(613) 509-1309

Orleans

114 Chancery Crescent
Orleans, ON K4A 4N3

(613) 454-1399

Embrun

867 Notre-Dame St
Embrun, ON K0A 1W0

(613) 510-0230

Open Monday to Friday, 8AM to 8PM at every location.